International Travel Resources

Travel

International Travel Resources

These resources provide guidance for faculty and staff concerning University of Colorado Colorado Springs Campus-related or sponsored international travel, outside of leading a faculty/staff short term program.

These resources provide guidance to mitigate and manage risk for faculty and staff entailed in international travel under the auspices of the University. Such travel includes all international travel related to the faculty or staff member’s professional responsibilities at the University, including travel pertaining to research, teaching, invited presentation, and all travel that includes supervisions of students, residents, fellows or other trainees. (Note: Grant-funded international travel, where the grant is processed through the University or the CU Foundation, is subject to these guidelines as well as to any regulations set by the granting agency.)

Before booking any University affiliated travel, click on the respective links to review the CU Risk Management International Travel Guidelines, PSC requirements, and APS 4024-Travel Authorization Policy. Be advised certain High Risk countries may require additional approval.

 

If you are preparing to travel internationally, we recommend that you consult the following resources:

U.S. State Department Travel Information and Services

  • The U.S. Department of State provides country-specific information for every country of the world.  For each country, you will find information like the location of the U.S. embassy and any consular offices; whether you need a visa; crime and security information; health and medical conditions; drug penalties; and localized hot spots (including Travel Warnings and Travel Alerts).  This is a good place to start learning about where you are going.

Smart Traveler Enrollment Program (STEP)

  • The Smart Traveler Enrollment Program (STEP) is a free service provided by the U.S. Government to U.S. citizens who are traveling to, or living in, a foreign country.  STEP allows you to enter information about your upcoming trip abroad so that the Department of State can better assist you in an emergency.  STEP also allows Americans residing abroad to get routine information from the nearest U.S. embassy or consulate.

Travel Agency: Concur Travel

  • Log into your UCCS portal to book your travel. Click on "Concur Travel & Exp."
 

Travel Insurance

While you are traveling, it will be important that you have sufficient medical evacuation/repatriation insurance. CU provides employees (faculty/staff/residents/fellows - not students, unless employed by the university and traveling as part of their employment) with international medical and evacuation insurance that covers medical emergencies, security emergencies, or natural disasters. For information on this program and how to access it prior to traveling, refer to the University Risk Management (URM) website.

For information regarding general and auto liability, and employee workers' compensation insurance while traveling internationally, e-mail URM at urmuccsdirs@cu.edu or call the numbers below.

The University provides an emergency assistance program, SOS, to help with emergency situations while traveling outside of the United States, for its employees and authorized travelers. For information on this program and how to access it while traveling, refer to the University Risk Management (URM) website, or call 719-255-3525 or 303-860-5682.
Visa Information

Some countries require US citizens to apply and have an approved and issued visa to enter. To obtain a visa, you must complete the visa application and send the application, along with your physical passport and designated application documents and materials, to the embassy or consulate for the country to which you are traveling. Not all countries require US citizens to obtain a visa. You can find country specific information here.

If you are interested in working through a visa processing service, we've had positive experiences with Travisa.